Hawaii Academy of Physician Assistants

HAPA Executive Board Elections

Posted 21 days ago

Please consider representing your Hawaii PA colleagues on the HAPA executive board for the 2020 - 2021 cycle.  HAPA is an all-volunteer organization and needs energized leaders like you to continue to build on the legislative victory of Act 181 passed last year, the continued efforts of our CME committee to organize our 30+ year running Aloha Medical Conference (sadly canceled this year due to COVID), engaging and educating pre-PA and PA students (especially the inaugural cohort of the MEDEX program in East Hawaii), fostering inter-professional relationships by representing HAPA at the Hawaii Health Work Force Summit, and advocating for our profession as a whole to move toward OTP.

Unfortunately, due to a lack of interest last year, several executive board positions remained vacant or in acting roles for the 2019 - 2020 cycle.  The Vice-President position, which is a new position as of our most recent bylaws adoption (effective April 3, 2019), was vacant.  Per HAPA bylaws, the President-Elect position was filled by the immediate past-president but does not become the next president for 2020 - 2021.  The Treasurer position was filled in an acting role by the immediate past treasurer by vote of the current executive board.

Please submit your interest and brief bio to contacthapa@gmail.com.  Elections will be held online the week of June 29 - July 3.  New officers will be announced and installed on Monday, July 6. 

The positions up for election are:

1) President-Elect (2019 - 2020) (this individual will serve as the President for 2020 - 2021)

2) President-Elect (2020 - 2021)

3) Vice-President (2020 - 2021)

4) Treasurer (2019 - 2021)

5) Secretary (2020 - 2022)

For your reference, the qualification and position descriptions are included below.

Qualifications

Each officer shall be an AAPA fellow member in good standing of AAPA for the duration of his or her term of office.

Duties of the President

The president, subject to the control of the board of directors, shall oversee the affairs of the organization and activities of the board of directors. He or she shall perform all duties incident to the office and such other duties as may be required by law, the articles of incorporation, these bylaws, or that may be prescribed by the board of directors. Unless another person is specifically appointed as chairperson of the board of directors, the president shall preside at all general membership and board of directors meetings.

The president shall make a full report of the year’s activities at the annual membership meeting of the organization. He or she shall coordinate agendas for future meetings, preside at meetings, and facilitate discussion. Except as otherwise expressly provided by law, by the articles of incorporation, or by these bylaws, the president shall, in the name of the organization, execute contracts and other instruments of business that may from time to time be authorized by the board of directors.

Duties of the Vice-President

In the absence of the president, or in the event of his or her inability or refusal to act, the vice-president shall perform all the duties of the president and, when so acting, shall have all the powers of, and be subject to, all the restrictions on the president. In addition, the vice-president may have other powers and perform such other duties as may be prescribed by law, the articles of incorporation, these bylaws, or the board of directors.

Duties of the President-Elect

In the absence of the president and vice-president, or in the event of their inability or refusal to act, the president-elect shall perform all the duties of the president and, when so acting, shall have all the powers of, and be subject to, all the restrictions on the president. The president-elect shall organize and conduct, with the assistance of the secretary, all annual elections and shall chair the Elections Committee. In addition, the president-elect may have other powers and perform such other duties as may be prescribed by law, the articles of incorporation, these bylaws, or the board of directors.

Duties of the Secretary

The secretary shall:

  • Retain at the principal office of the organization or at such other place as the board of directors may determine:
  • A record of these bylaws as amended or otherwise altered to date
  • An archival history containing the minutes of all meetings of the board of directors and, if applicable, meetings of committees and of membership, recording therein the time and place of the meeting, whether it was a regular or special meeting, how it was called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof.
  • Membership records containing the name and address of each member, and, in the case where any membership has been terminated, record such fact, along with the date on which such membership ceased.
  • Ensure that all notices are duly given in accordance with the provisions of these bylaws or as required by law.
  • Exhibit at any reasonable time to any director of the organization, or to his or her agent or attorney, the bylaws, membership records, and minutes of the proceedings of the directors of the organization.
  • In addition, the secretary may have other powers and perform such other duties as may be prescribed by law, the articles of incorporation, these bylaws, or the board of directors.

Duties of the Treasurer

The treasurer shall:

  • Have charge and custody of, and be responsible for, all funds, e-commerce transactions and securities of the organization, and deposit all such funds in the name of the organization in such banks, trust companies, or other depositories as shall be selected by the board of directors.
  • Except as otherwise expressly provided by law, by the articles of incorporation, or by these bylaws, the treasurer shall, in the name of the organization, with countersignature of the president as outlined in policy, execute contracts, checks, and other instruments of business that may from time to time be authorized by the board of directors.
  • Receive, and give receipt for, monies due and payable to the organization from any source whatsoever.
  • Disburse, or cause to be disbursed, the funds of the organization as may be directed by the board of directors, taking proper vouchers for such disbursements.
  • Keep and maintain adequate and correct accounts of the organization’s properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses.
  • Exhibit at any reasonable time the accounting and financial records to any director of the organization, or to his or her agent or attorney.
  • Render to the president and directors, whenever requested, an account of any or all transactions as treasurer, and information about the financial position of the organization.
  • Prepare (or cause to be prepared) and certify (or cause to be certified) and submit the financial statements, tax records and state filings as approved by the board of directors to the appropriate entities.
  • In addition, the treasurer may have other powers and perform such other duties as may be prescribed by law, the articles of incorporation, these bylaws, or the board of directors.